Financial Assistance in Colorado
Right At School has partnered with local state agencies to offer childcare assistance programs. Where available, you may qualify to receive state assistance through our program. This resource will guide you through each step of the process with your state agency and Right At School.
See If You Qualify
Contact your local subsidy office to check your eligibility for assistance and begin your application.
The Colorado Child Care Assistance Program (CCCAP) helps families that are homeless, working, searching for work or in school find low-income child care assistance. Families that are enrolled in the Colorado Works Program can also use CCCAP services.
Each county’s Department of Social/Human Services and the Colorado Department of Early Childhood, Division of Early Care and Learning manage the CCCAP program. Each county sets eligibility requirements for families but must help families that have an income of 85% or less of the federal poverty guideline.
View the Family Income Guidelines for CCCAP eligibility. Family Income Guidelines for CCCAP eligibility (Spanish).
Aurora School District:
Adams County Department of Human Services
Phone: 720.523.2000
Address:
11860 Pecos St.
Westminster, CO 80234
https://adcogov.org/human-services
For more counties, this can be a helpful tool: https://cdhs.colorado.gov/contact-your-county
Navigating the Colorado State Application Process
Let’s explore what you’ll need to know about Colorado’s application process. Rest assured, your state agency is here to guide you every step of the way!
Provider IDs
A Provider ID is a unique number assigned by the state to facilitate subsidy payments.
You will need this Provider ID when completing the required paperwork. Here is a list of school Provider IDs. If you do not see your school listed here, please reach out to Customer Support for further assistance.
Application Options
You can apply for CCCAP online, by mail (apply for CCCAP in Spanish) or by contacting your county’s department of human/social services. If you are using the paper application, you must submit it to your county department of human/social services in person or by mail.
Processing Time
The processing time can take up to 30 days to process and complete. Once your application is received, an eligibility specialist conducts an interview and determines if additional information is needed.
Confirmation of Eligibility
Once everything is submitted, your family’s caseworkers will confirm your eligibility. It’s the green light you’ve been waiting for!
Need Help?
If you have any questions about your application status, the Agency and your family’s caseworker are always available to assist you. Don’t hesitate to reach out to them for support.
We're here to help make this process as smooth as possible for you and your family.
Understanding Your Approval
Exciting news - you've been approved! Let's make sure you know what to do next to get everything set up smoothly.
Submitting Your Approval
Once you receive your approval, snap a clear picture of ALL pages and upload it here.
Note: Without ALL pages, your submission may not be accepted. This helps us speed up the process since agency processing times can vary.
Approval Duration
Your approval duration will be listed on your approval documentation. Please note, the agency may terminate this agreement at any time.
Redetermination Reminder
Keep your approval letter end date handy! We recommend reaching out to your subsidy agency at least a month in advance to your end date. Want to know more about what that entails? Check out the Understanding Redetermination tab on this page for all the details.
Cost Considerations
If your family has income and qualifies for CCCAP, you may need to pay a portion of your child care costs each month. This amount is based on your gross income, the number of people in your household, and the number of children in care. Your parent fee should be paid directly to your child care provider at the beginning of each month, and it is the first payment your provider will receive for caring for your children. If you don't pay the parent fee, your child care benefits may end, and you might not be able to receive benefits in the future. It's important to keep up with these payments, even if you change child care providers.
Registration Process
Remember, your approval letter doesn't automatically mean you're registered to attend the Right at School program. Registration with financial assistance is a two-step process. Curious about the next steps? Read more about registration next!
Ready to Go!
You’ll soon be on your way to enjoying all of the benefits of your approval. Let's make this journey smooth sailing for your family! 🎉
Ensuring Your Child's Registration with Right At School Subsidy
Before we get started, it's important to note that your child isn't officially registered for our program until two key steps are completed:
Sending Your Approval Letter
Your child’s journey with Right At School begins when we receive your approval letter. Without it, we can’t complete the registration process.
Registering in the Family Portal
Alongside your approval letter, you’ll need to register your child in our Family Portal. This step is crucial for finalizing their enrollment.
Once these steps are done, you're well on your way to joining the Right At School family! Let's dive into the details...
1. Send Us Your Approval Letter: Got that approval letter handy? Great! Share it with our subsidy team by sending it here. This lets us know you’re ready to get started.
2. Register with Us: If you haven’t already, it’s time to register your child for our program. When you do, make sure to select the “discount” option and choose “subsidy”.
3. Fill in the Details: During registration, you will need to provide specific information from your approval letter, such as the agency name and voucher number. Simply enter these details, click ‘Finish,’ and you’ll be on your way! After completing this step, you will be placed in our subsidy queue.
4. Await Our Response: Within 24-48 hours, one of our friendly Subsidy Coordinators will reach out to you. We’re here to help!
5. Verification Time: While you’re in the subsidy queue, we’ll need to verify your registration with the state approval/voucher letter you sent us. This helps us ensure everything aligns perfectly.
6. Get Approved: Once we’ve confirmed your registration and received your approval letter, we’ll update your registration to reflect your approval. Almost there!
7. Final Touches: Log back into the Right At School Family Portal and add your payment information. This covers any registration fees or copays required by the state. Don’t worry, if your care is covered 100%, you won’t be charged unless your state coverage changes.
Please note that registration fees are dependent on your approval, and you may be charged a registration fee even if your care is covered at 100%.
And that’s it! You’re all set to join the Right At School family. If you have any questions along the way, don’t hesitate to reach out to our team. We’re here to help make your experience with us as smooth and enjoyable as possible!
Exploring Non-School Days and Full-Day Camps
Planning for a full day of fun? Let's make sure you're all set to join in on the excitement!
Requesting Non-School Day & Camps
Interested in attending a non-school day or camp? Reach out to your case manager to explore if it can be approved. We want to make sure you have a blast while staying within your program guidelines.
Trying a Different Camp Location
If your non-school day or camp location will be held at a different school than the one listed on your approval, no worries! Grab your Provider ID from above for the desired location to request us as a provider. Don’t see your Provider ID? Reach out to our Customer Support team and they can assist you in next steps!
With these tips, you'll be all set to embark on your next adventure-filled day! 🌟
Keep in mind that your approval might not cover every location. That's why it's crucial to connect with your agency and provide them with the correct provider ID and dates for the camp you're interested in. Need help finding those provider IDs? Check out the list here!
Changing Providers: Making It Work for You
Here's everything you need to know about changing your child care provider:
Submitting a Change
If you want to attend a program at a school that is different from what is listed on your approval, you’ll need to submit a change of provider request to your agency.
What Your Agency Needs
When you reach out to your agency, make sure you have your case number, your child’s name, the provider ID of the new location you want to attend, and the date you plan to start. Don’t forget to specify if you need full-time care!
Getting Approved
Once your agency approves your change of provider, you’ll receive confirmation. Make sure to send us that approval so we can update your records. You can easily do this by uploading it to the “submit your approval” form here.
We're here to support you through these changes, so don't hesitate to reach out if you have any questions.
Let's make sure your child care fits your needs perfectly!
Don’t forget to swipe in and out!
To ensure your child’s care is covered by the subsidy program, it’s essential to use Colorado’s CCAP ATS system to track attendance each day.
Here's what you need to do:
Daily Attendance Tapping
Navigate the Colorado CCAP ATS system to check your child in and out of the program. Parents will receive a PIN to log in and track attendance for both Right At School and CCCAP. Colorado recommends that only parents or delegates check children in and out of care using ATS.
Need Additional Help?
For more FAQs on ATS, visit the “Use the Attendance Tracking System (ATS)” tab on Colorado’s CCAP page.
Please remember, if you do not track attendance as required, you will be charged the full amount for your child's care, and it may result in a suspension of care. We want to ensure that your family receives the benefits of the subsidy program without any interruptions, so please make sure to follow these steps every day.
If you have any questions or need assistance with the tapping process, our friendly staff is here to help.
Staying Eligible: Understanding Redetermination
We want to make sure you have all the info you need about redetermination and how it affects your state child care assistance.
Every 12 months, you will be sent a Redetermination of Eligibility Form from CCAP. You can find the form in English here and also Spanish.
Redetermination is when you need to check in with your agency and provide certain documents to confirm you’re still eligible for state child care assistance.
Keep an eye on your approval letter for your assistance end date. That’s when it’s time to reach out to your agency for redetermination.
Your state agency will usually send notifications by mail or email when your redetermination date is approaching. Watch out for those so you don’t miss any deadlines!
We recommend connecting with your agency at least 30 days before your coverage end date. Processing times can vary, so it’s best to start early to avoid any gaps in coverage.
If you do not submit the necessary paperwork with your State Agency, your care will end on the date stated in your approval letter. That means you will be responsible for covering the cost of Right at School care until you submit a new approval letter to us.
If your care ends before you submit a new approval letter, you will need to reapply for benefits through your state agency if you meet the approval criteria.
If you go through the redetermination process and get approved for continued care, don’t forget to send us your NEW approval. You can do this easily using the “submit your approval” form on our child care assistance page.
Moving from One County to Another
Families no longer have to report a change in residence within their 12-month eligibility period. You are required to apply in your new county of residence at your redetermination date (at the end of your 12 months) with your agency.
If you move across counties during your 12-month eligibility period, your child care benefits will remain intact with your agency. However, if you change providers as part of your move, your county agency may not have an active fiscal agreement with Right At School. Please plan to work with your county several weeks before you move if you intend to switch providers to allow time for the county to establish a fiscal agreement with the provider of your choice.
We're here to help every step of the way, so please don't hesitate to reach out if you have any questions. Let us ensure a seamless experience for your family's childcare journey!
Frequently Asked Questions
If you don’t qualify for state assistance, don’t worry! We understand that navigating financial matters can sometimes be challenging. We encourage you to review the discounts we offer here at Right At School. We strive to make our programs accessible to all families, and you may find options that fit your needs. Check out our financial assistance and discounts page to explore the options available to you.
You can find the list of Right At School locations and their Provider IDs here.
You’ve received your approval letter – congratulations! Now, let’s make sure you’re all set to join us at Right At School. Share it with our subsidy team by sending it here. Once we have that, we will reach out to you within 24-48 hours.
If the non-school day program or camp is held at the same school location where your child is already approved for care, you’re all set! No additional steps are needed.
However, if the non-school day program or camp is hosted at a different school location, you’ll need to fill out the Change of Provider form. Choose the second box for “Adding Providers” and send it to your agency for approval. Once your request is approved by the agency, be sure to send us that approval letter as well. This helps us ensure that your child’s enrollment is properly coordinated and that payment is arranged accordingly.
While some agencies may send approval letters directly to us, it’s ultimately the responsibility of the family to ensure that the approval letter is sent to us.
To confirm that we’ve received your approval letter, please use our convenient “Submit Approval Letter” form. This ensures that your approval is promptly processed and applied to your child’s enrollment.
If you believe you should be receiving child care assistance but are currently paying full cost, there are a few potential reasons why:
- It’s possible that we don’t have your current approval letter on file. If you’ve received approval for assistance from your state agency, please ensure that you’ve sent us a copy of your approval letter so we can update your records accordingly.
- If you’ve submitted for redetermination, we’ll need the updated approval letter from your agency once it’s been processed. Please be sure to send us the new approval letter promptly to avoid any delays in assistance.
- Your previous approval for assistance may have ended, and you may have missed the redetermination window. If this is the case, we encourage you to reach out to your state agency to discuss your eligibility and reapply for assistance if necessary.
Need Additional Help?
Contact our team for additional information and assistance. We are ready and eager to support you!